Action + Tasks the How
You know one step at a time will get you there!
Follow the rules of the road, to get where you want to go.
What's the one and only thing that will get you there? What's the secret to success?
Spoilers, it's not very secret at all. It's just working. If you want to be successful you have to work.
The issue so many people run into is that work often gets equated to doing as much of anything as possible. This is the major mistake we make.
What to keep in mind, is what we do matters much more than how much we do. As a matter of fact, generally speaking, 80% of the results we achieve come from 20% of the efforts we make.
Think about anything you've ever accomplished. Think about all the things you had to do to accomplish it. Then think about how much time you put towards each one of those things. Odds are there are 1, 2, or 3 things that took up the majority of your time and effort, things that if you hadn't given that time would have meant you didn't accomplish what you have.
Remember, the only way to make progress is to take steps forward. The Actions + Tasks of your journal are those daily steps on the journey. You aren't likely going to remember them in the long run, they aren't usually noteworthy. But, by completing one action + task after another you move towards your Progress Goals, as you reach each point defined by your progress goals you get that much closer to the inevitability of achieving the Result Goal and making your dreams a reality!
Types of Tasks
|The One-Off Task|| This is the most basic of tasks and it requires very little than for you to complete a single item on your list, they are simple to execute with basic skills.
Most chores could fall in this type, taking out the trash, sending in a report, filling out your timesheet, submitting something to a client.
You don't commonly account for these tasks with regular time blocks. Rather you schedule them in as they appear.
In general, the completion of these tasks is a one and done situation. Even if they come up every now and then, they still usually stay part of this type.
|The Repetitive Task|| The line between a One-Off Task and re Repetitive task is not a stark one, but a good way to approach it is to have a "Stop Rule".
If the task is expected to be completed more than X times a month (as defined by you) it's gone from a being a One-Off task to a Repetitive task.
Once a task reaches this status you'll want to find a place in your day to schedule regular time for it, rather than let the task interrupt whatever you might otherwise schedule in its slot.
If the task is not something you find you have room in your day for. Then consider that this is a task ripe for delegation!
In general, a task is repetitive if it happens often enough that it's interrupting your normal flows that it requires it's own dedicated time so it's doesn't anymore.
|The Skill-Based Task|| Some tasks are harder to accomplish and require special skills or knowledge in order to achieve.
These kinds of tasks often require training or mentoring until the person performing them becomes proficient in performing the task.
As a piece of work grows often it's complexity does as well so a One-Off task has the capacity to become Skill Based.
A good way to think about this is the "Pedestrian Test" meaning if you walked out on the street and grabbed a random person, would they be able to complete the task with little to no explanation?
If not, you're looking at something that's probably a Skill-Based Task.
It's important to recognize these tasks because if you are attempting to complete one yourself.
You should make sure you have a mentor or learning program of some kind, and that you are tracking your growing proficiency at executing the task.
In general, a task is Skill-Based if it requires any level of creativity, critical thinking, or special knowledge attached to it.
|The Process Task|| Like the Repetitive and Skill-Based task, the Process task can grow to take up significant chunks of time. The "Stop Rule" applies again if the task is expected to be completed X times a month, or takes up more than X amount of time. (Adjust to your personal preference.)
Then, it should be defined as Process and get a more regularly scheduled place on your calendar.
Defining a Process is vital because it's a signal that you've progressed enough in a skill that you can start refining more detailed mechanics, or as a business that you're ready for employees, and delegation.
As a parent, it could signal a child's capacity to start managing some aspect of the day on their own.
In general, a Process Task is a task that follows a complex flow, that while utilizing a foundation, requires some level of creativity, critical thinking, or special knowledge to execute.
Tasks defined in a process are ripe for delegation. (If your willing to do a little training and mentoring first.)
|The Project Task|| This is one of the most complex tasks you'll encounter.
In most businesses this is the kind of task often passed to heads of the department or managers. But, it's not just business where these tasks appear.
Classes in school pass out projects to students.
Sometimes even games are centered around a project, though they are often called quests in this case.
In general, a Project Task is a complex task that requires organization, communication, and delegation skills.
It often contains one or more of all the previous tasks, and multiple unique elements- people or applications to complete them. There's almost always tracking, mentoring, risk assessment, and planning all rolled into it.